Outlook 2016 - How to add an email account

Outlook 2016 - How to add an email account


This article will guide you step by step on how to add an email account to Outlook 2016.


Open Outlook 2016 and click on the File tab on the top left of the page.


Click on the Add Account button under Account Information.


On the Welcome page that pops up, enter your email address. Then click Connect.


Outlook takes a few seconds to bring up the details.


Now Outlook it brings up the page where you choose a POP or an IMAP account accordingly.

Most e-mail clients support two protocols like Internet Message Access Protocol (IMAP) and Post Office Protocol (POP) to retrieve messages.

A brief comparison:

POP: In POP type email accounts, it gives you an option to leave the mail on server after download. But email clients using POP generally connect and retrieve all messages and stores them on the user's PC as new messages. Once this is done, the messages are deleted from the server before disconnecting. Connection to the email server is brief only to download emails.

IMAP: E-mail clients using IMAP leave messages on the server until the user deletes them. Email clients often stay connected to the server as long as the user interface is active and then download message as and when required.


In this screen, fill in your account settings depending on the account type. Email clients use SMTP for sending e-mail and POP or IMAP for retrieving e-mail.

  • POP:
  • Incoming server is pop.earthlink.net. Port is 110
  • Outgoing server is smtpauth.earthlink.net. Port is 587.
  • IMAP:
  • Incoming server is IMAP.earthlink.net. Port is 143.
  • Outgoing server is smtpauth.earthlink.net. Port is 587.

Once done, press connect.


Once connect is clicked, Outlook gets the login screen ready.

Under Logon Information:

Server: pop.earthlink.net or imap.earthlink.net.

Username: Email address

Password: Enter in your email password. Remember, it is case sensitive.

Press OK.


Now the new account 'johndoe@earthlink.net' has been added to Outlook..


In case, the account is not setup properly, you will receive an error.

On this page if you hit retry, it will take you to login page again. Here input the login info and press ok. (Retrace from step 7).


On this page if you hit change account type, it will take you to choose account page. Here you may change the account type and retry the steps. (Retrace from step 5).

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